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5 Proofreading Tips

“When you think you have finished your book, proofread, proofread again, and again, and again. Don’t believe it is ready until you have a hard copy proofed!” Phil Simpkin

Whether you’re writing your CV, preparing a blog post or submitting an advert for a newspaper, it’s easy to distract your reader with spelling mistakes, poor grammar and misplaced punctuation. Such errors can be costly – many recruiters will simply throw a CV away if there’s a typo! Make sure you give the right impression by proofreading your work. Here are a few tips to make it easy:

1. Print out the copy

Even though it’s relatively easy to proofread your documents on a computer, most people still find it easier to work on a hard copy. Why not use both? Begin with using the track changes option on your computer for the first round then print the document and go over it again. It’s guaranteed you will find things you missed.

2. Focus on one type of problem at a time

Read through the document, first correcting spelling mistakes, then grammatical mistakes and then other inconsistencies. Being methodical allows you to be thorough and focused, reducing the chances of missing a mistake.

3. Double check facts and figures

In addition to reviewing your copy for spelling and grammatical mistakes, make sure that facts and figures are accurate and do include references if necessary.

4. Read the text aloud

By reading the document aloud, you will be able to hear the mistakes that you might not see when reading silently.

5. Sleep on it

Once proofread, go back to it with a fresh pair of eyes the next day.

Karen Osman
Karen Osman
Originally from England, Karen has lived the ex-pat life for the last 15 years across Asia, Europe and the Middle East. After completing a B.A. in Linguistics and English Language at the University of Durham, a two year period teaching in Tokyo was the start of a career that combined her two great loves; travel and the English language. Moving to Dubai in 2004, Karen engaged in a sales, marketing and public relations role for a luxury hospitality company. It was a great opportunity to develop communication for luxury brands, gaining experience in writing and adapting copy for both off-line and on-line channels. After identifying a gap in the market for specialised writing services for the travel, tourism and hospitality sector, Karen set up Travel Ink in 2011, steadily building the business to include some of the most high-profile hotels, airlines and tourism establishments in the region. In addition to her role as Managing Director, Karen is also the Travel and Tourism Chair Person for the British Business Group and a committee member of Business Network International.

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